After being declared the highest bidder in the BDA e-auction, the following formalities must be
completed to secure ownership and finalize the registration of the allotted plot.

1. Payment of 25% of Bid Value
   The successful bidder must remit 25% of the total bid amount (including the EMD) within
   the stipulated period mentioned in the BDA auction notice.
   Failure to make this payment within the timeline may lead to forfeiture of the bid.
2. Submission of Documents & Acknowledgment
   The bidder must submit all required documents and payment receipts to the concerned
   BDA section and obtain an official acknowledgment confirming the submission.
3. Follow-Up for Allotment Letter
   The bidder should continuously follow up with the BDA Allotment Team to collect the
   official Allotment Letter, which confirms the plot allotment in the bidder’s name.
4. Initiate Bank Loan Process (if applicable)
   If the bidder intends to avail a bank loan, they should initiate the loan application
   immediately after receiving the allotment letter and coordinate with the bank for
   document submission and verification.
5. File Submission to Deputy Secretary’s Caseworker
   All necessary documents, including the allotment letter, payment proofs, and ID
   documents, must be submitted to the respective Deputy Secretary (DS) caseworker, who
   will open a file for processing.
6. Coordination Between Bank & BDA
   The bidder should coordinate closely with both the bank and the BDA caseworker to
   ensure smooth communication, document validation, and timely approvals during the
   loan and registration process.
7. Follow-Up with Caseworker
   A thorough follow-up must be maintained with the assigned caseworker to monitor the
   progress of documentation, file movement, and internal verifications.
8. Verification by Deputy Secretary
   Once the documentation is complete, the Deputy Secretary (Land Section) will verify all
   submitted documents, ensuring compliance with BDA’s legal and procedural norms.
9. Sale Deed Drafting
   The sale deed must be drafted as per BDA’s official format and guidelines, incorporating
   accurate details such as plot number, bidder name, bid amount, and allotment reference.
10. Encumbrance Certificate (EC) Generation
    Before registration, an Encumbrance Certificate (EC) should be generated and verified to
    confirm that the property is free of any legal encumbrances.
11. Payment of Registration Fee
    The bidder must pay the applicable registration fee as prescribed by the Sub-Registrar
    Office (SRO) for property registration.
12. Scheduling Registration Appointment
    In coordination with the BDA caseworker, the bidder should schedule an appointment
    with the respective Sub-Registrar Office for property registration.
13. Execution of Sale Registration
    On the scheduled date, the bidder should visit the Sub-Registrar Office and execute the
    sale registration, completing the legal transfer of ownership.
14. Post-Registration Formalities
    1. Apply for Updated Encumbrance Certificate (EC) to reflect the new ownership.
    2. Apply for e-Khata transfer in the bidder’s name.
    3. Apply for Possession Certificate through BDA confirming physical handover of
    the property.
    4. Make Property Tax Payment at the local municipal office or through the online
    portal to update ownership in civic records.